Hannah – Accounts Payable Clerk
Finance & Accounting

Hannah Accounts Payable Clerk

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Supplier invoices arrive by post or email, and someone checks each one individually and types it into the accounting system. Hannah takes this on: she reads every incoming invoice, matches it against the order and the delivery and prepares the posting for you to confirm.

What Hannah takes on

  • Captures invoices from the mailbox and from uploads, and reads ZUGFeRD and XRechnung wherever the sender includes them.
  • Matches every invoice against the order and the delivery before anything is posted.
  • Proposes the account assignment for you to confirm, not to type in again.
  • Creates clean batches ready for posting instead of a stack of paper for the tax advisor to sort.

What Hannah needs from you

Hannah starts with mailbox access for incoming invoices and an export of orders and deliveries. Direct access to your ERP system adds further depth to the matching later.

The first few weeks

From day one Hannah captures invoices from the mailbox as they come in. The matching against order and delivery and the proposed account assignment get sharper as soon as order and delivery data are connected, while the export into your accounting system is settled from the start.

What changes

  • Nobody types invoice data by hand any more.
  • You confirm the account assignment instead of creating it from scratch every time.
  • The tax advisor receives finished batches ready for posting instead of a stack of paper to sort.
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Finance & Accounting

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Is Hannah a fit for your business?

We set the role up for your tools and processes, or tell you honestly if a different role fits better.

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