A new supplier is being set up, and before the first purchase order can go out, several documents have to come back correctly filled in and be filed: self-disclosure form, NDA, bank details and the vendor record itself. Aylin takes this on: she requests the documents in the right order, checks each one when it arrives, and creates the vendor record only once the set is complete.

What Aylin takes on

Requests the self-disclosure form, NDA and bank details form from the new supplier and tracks what has come back.
Checks every returned document for completeness before it is accepted.
Verifies the bank details before the first payment is even possible.
Creates the vendor record in the ERP only once the complete set is in place, and archives the documents so the process stays traceable.

What Aylin needs from you

Aylin starts with your standard set of documents, self-disclosure form, NDA and bank details, and access to a mailbox for the requests as well as to the document storage.

The first few weeks

From day one, Aylin requests the documents, checks each arrival for completeness and verifies the bank details. Over the first few weeks it becomes clear where suppliers need chasing, and the vendor record follows only once everything really is in place.