Nina – Payroll Preparation Clerk
HR

Nina Payroll Preparation Clerk

Hours, bonuses and one-off payments have to be collected from every source before the month-end close and handed over to the tax adviser or the payroll software, and every month someone chases the missing entries at the last minute. Nina takes on the collecting: she gathers hours, bonuses and one-off payments from their sources, checks them against the applicable rules, and hands over clean data in time for the deadline.

What Nina takes on

  • Gathers hours, bonuses and one-off payments from timesheets and other sources.
  • Checks every entry against the applicable rules and flags anything unusual before it moves on.
  • Hands over clean, structured data to the tax adviser or the payroll software by the monthly deadline.
  • Sends targeted reminders to whoever still has a missing entry to add as the deadline approaches.

What Nina needs from you

Nina starts with access to the current timesheets and bonus sources as well as a mailbox for follow-up questions. The full payroll run stays with the tax adviser or the licensed payroll software.

The first few weeks

From day one, Nina collects from the existing sources and keeps to the usual deadline. Collection and handover run as standard from the start. Over the first few weeks it becomes clear where entries are regularly late, and the follow-up starts exactly there.

What changes

  • The monthly deadline arrives without a last-minute chase for missing entries.
  • The tax adviser or the payroll software gets clean data instead of loose slips of paper.
  • Anything unusual is spotted before it flows into the payroll run.
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HR

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